1. If you are denied access to records, the denial must set forth the specific reasons in writing.

2. If the agency sets forth any reasons other than the exemptions listed in the Public Records Act (or uses language which makes it unclear as to whether it is relying on the Public Records Act), request that the agency state whether it is relying on a specific exemption in the act.

3. Even if the agency claims one of the exemptions in the act, the agency is not entitled to withhold the entire record and must make public those portions of the record which are not exempt. Where possible, the agency must segregate exempt materials, or delete details that bring about exemption, and provide you with the remainder.